The Catholic University of America

 Responsibilities of Parties involved in an Accommodation


General Responsibilities

  • Accept and evaluate verifying documentation.
  • Maintain accurate documentation for each student.
  • Approve appropriate accommodations.
  • Provide notification to individuals as directed by the student.
  • Protect student privacy and confidentiality.
  • Provide equal access to programs and services.
  • Inform students of responsibilities and procedures for requesting accommodations.

Testing Responsibilities

  • Maintain integrity with the exams and exam process.
  • Coordinate with faculty to receive test information and a copy of the test prior to test date.
  • Schedule tests for students who request to take a test with DSS at least 2 weeks before the test date.
  • Report any suspected academic dishonesty to the appropriate faculty member and department in a timely fashion.


General Responsibilities

  • Meet the essential qualifications and institutional standards.

  • Disclose disability in a timely manner.

  • Provide appropriate documentation to DSS. Documentation must support each accommodation requested.

  • Inform DSS of barriers to a successful education and accommodation needs in a timely manner.

  • Talk with professors about accommodations as early in the semester as possible. Provide each faculty member with his or her accommodation letter and any additional documents (i.e. notetaker announcement, recorded lecture agreement).

  • Discuss with each faculty member how his or her accommodations, particularly testing accommodations, will work in that class.

  • Request accommodations each semester in a timely fashion.  Accommodations cannot be granted retroactively.

Testing Responsibilities


  • Before each test during the semester, students confirm with their professor that they plan to use the accommodations.
  • Submit a Testing Request for Students (found at at least 2 weeks before test date.
  • Students must arrive on-time (i.e. in accordance with the time scheduled on Google Calendars) to take the exam. If students are late, their time is not extended.
  • If a student arrives more than 15 minutes late to a final exam taken in a group room, the student cannot begin the test in that room. Student must report to DSS Office (127 Pryz). DSS staff with retrieve the test in a secure manner and find another space for the student to take the exam. The student’s allotted time is not extended past the original time of the Google Calendar test event.
  • Students must adhere to the University’s honor statement. Students suspected of academic dishonesty will be referred for disciplinary action.



General Responsibilities

  • Make sure that each course, viewed in its entirety, is accessible. This includes content, texts and materials, assessment method, online instruction, and time requirements. Please consult with DSS as early as possible if there are any questions or concerns regarding the accessibility of course material.
  • Support and implement reasonable accommodations as identified in a letter  of accommodation from DSS and presented by the student.
  • Consult with DSS in a timely manner if requests conflict with course objectives or requirements.
  • Maintain confidentiality regarding accommodations and diagnosis. Students are not required to disclose diagnosis. If a student discloses diagnosis, this information is to be treated as confidential under the protections of FERPA.
  • Include announcement on syllabus directing students to DSS if they have need for an accommodation related to a disability.

 Testing Responsibilities

  • Verify that the student is registered with DSS and has testing accommodations on current Letter of Accommodation
  • Reply within 2 business days to emails from DSS regarding students requesting to take test with DSS by completing the Testing Information for Faculty Google Form (also found at
  • Send copy of test to DSS via email ( or drop-off (127 Pryz) by 8AM that day of the scheduled test.
  • If DSS reports to faculty and test irregularities, it is the responsibility of the faculty member, along with the department, to investigate allegations and take any punitive measures.